204 – WORKPLACE PRIVACY & EMPLOYEE INFORMATION
It is the Company’s goal to respect the overall privacy of its employees and at the same time maintain a safe and secure workplace.
Investigations. When issues of safety and security arise, employees may be requested to cooperate with an investigation. The investigation may include the following procedures to safeguard the Company and its employees: searches of personal belongings, searches of computer/internet/email use, searches of work areas, searches of private vehicles on Company premises, medical examinations, and the like. Failure to cooperate with an investigation is grounds for termination. Providing false information during any investigation may lead to discipline, including termination.
Any examination, such as a medical examination required during the course of an investigation, will be paid for by the Company. The results of any medical examination will be maintained in confidence and provided only on a need-to-know basis. To reiterate, employees should have no expectation of privacy regarding content or activities conducted via their work-issued computer, cell phone and/or landline telephone. Similarly, there should be no expectation of privacy regarding the contents of workplace offices, desks, drawers, and or other workspaces.
Employment Information. Employee records and employment information are strictly confidential, although some data points may be released on a very limited basis, for the following reasons:
State and federal job/program requirements
Audits to ensure customer contract/legal compliance
Workers’ compensation claims
Verification of employment
Background checks
Benefit enrollment/tax purposes
To ensure appropriate disability accommodation
Pursuant to a subpoena or legal action (as described above).
This type of data will only be used for a distinct business purpose and will not be provided to marketers or for any unauthorized, third-party use.
Media and Promotional Activities. From time to time, the Company may publish photographs, videos, or narratives for the purpose of promotional use in print, online, social media, and/or video-based marketing materials (or other Company publications). Where possible, permission will be requested of employees to ensure participation is acknowledged.
Employees are able to opt-out of any use of their image, words, etc. (click here for opt-out form).
Please be aware that there is no financial compensation of any type (royalties, etc.) associated with the taking or publication of media images or narratives or participation in Company marketing materials or other publications.
Copyright © 2021–2026 The DPI Group. All rights reserved.
Effective Date: 02/10/2021 | Last Revised: 05/09/2025
These policies apply to employees of The DPI Group and its affiliated entities unless otherwise stated. These policies do not create a contract of employment, express or implied, and do not alter the at-will employment relationship except through a written agreement signed by the President/Chief Executive Officer.